Applying for a job is a long process with many requirements and expectations to meet and possibly exceed. From paperwork you need to submit to questions you must answer, there are many things you have to do in the lengthy procedure of a job application. You shouldn’t worry though, although the process may seem challenging, there will be many things that can provide you with some guidance, such as the internet, and the people around you to whom you can ask questions to.
There are many standards that employers would follow and requirements that they would demand in hiring applicants. An example of the needed requirements is your documents. In this article, we will list the different documents that you need to prepare in advance for applying for your job.
Official Documents
- Birth Certificate
A birth certificate is a legally valid record of a person’s birth that includes their name, gender, date of birth, place of birth, and parent’s names. Most jobs usually require to see a copy of your birth certificate. You don’t have to submit the actual document, just a photocopy of it would be enough. There are a few reasons why they ask for your birth certificate. Verifying your age, specifically for a job where there’s a job requirement you must meet, is one of those reasons. Another reason is for performing background checks to see if the applicant is liable for the job.
- School Records
To see your academic performance and check whether you have the skills and intelligence needed for a job, your school records may be asked from you. Some jobs require their applicants to submit educational transcripts. These transcripts include your name, the name of the school you attended, a record of all the courses you took, your grades for each course, and the degrees you were awarded. It must include complete information on the degree class and the grades you earned for each unit or module.
- Criminal Record
A criminal record is an official record of the crimes, arrests, and convictions of a person. This is required because most jobs want to secure the safety of their employees and their facilities, so any threat of risk will not be accepted. Most jobs take criminal histories very seriously, so make sure that when your job requires you to submit your criminal records, you must provide them.
Supporting Documents
- Resume
A resume is a written summary of your education, credentials, prior employment, and occasionally even your personal interests that you send to an employer when you’re applying. The majority of companies require a resume, but each job may have different resume requirements that you must address. An excellent resume will provide your employer with a better understanding of your character and professionalism, increasing your probability of landing a job. If you don’t know how to create a resume, you can look for some resume examples online and get ideas from them.
- Cover Letter
A cover letter is a document typically included with a job application that summarizes the applicant’s qualifications and interest in the profession they’re applying for. You can add an introduction, explanations for why you’d be a great fit for the job, and/or a statement about your interest in the position you’re applying for in a cover letter. Your opportunity to showcase your personality and explain why an employer should hire you is in this document. Therefore, your cover letter must be well-done and proper as it will help employers decide about hiring you. If you are unfamiliar with how to make a cover letter, you can browse the internet for cover letter examples to take inspiration from.
- Portfolio
A portfolio of your work serves as a demonstration of your abilities to potential employers. This document goes further than a resume and cover letter to demonstrate to a potential employer your work history, abilities, and achievements. It is a means to provide a thorough assortment of your finest work. Portfolios contain details about you as well as examples of your work and accomplishments. Most companies will evaluate whether to hire you to join their team based on the portfolio you submit, so you must be sure to include and highlight your greatest works.
Those are some of the documents that each applicant must prepare for their job application. If you are someone who is planning to apply for a job, we hope that you will take note of the documents listed above and start getting them ready. May this be a helpful guide for you in your job application process, good luck!
Sources:
Muirhead, G. (2018). Importance of a Person’s Birth Record For Employment. Retrieved from:
https://www.affordablebackgroundchecks.com/blog/importance-persons-birth-record-employment/
Careeronestop. (n.d.). Get your documents ready to apply for jobs.
https://www.careeronestop.org/GetMyFuture/Employment/work-documents.aspx
Zagala, E. (2020). Should you require original documents during recruitment? LegalGuide.Ph. Retrieved from:
